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Online board meetings can be a convenient way for nonprofits and their staff to conduct business. Like any other meeting, a number of factors can affect the productivity of an internet board meeting. This article discusses how to make virtual board meetings more productive and the common pitfalls you need to avoid.
Unengagement
Many boards of non-profit organizations struggle to keep their remote attendees engaged during meetings. This is particularly true if you’ve moved from face-to-face meetings to remote sessions. Meetings can be affected due to low participation if members of the board aren’t comfortable speaking via video, or if they struggle with the technology.
It can be difficult to convince participants to attend a virtual meeting when committee reports are the least interesting item on the agenda. To combat this, you should encourage your committee members to include a question or request for feedback from the board in their reports.
Inadequate meeting minutes
Minute-takers on your board are responsible to document all critical meetings and the decisions that are made from virtual meetings. They should not discuss personal opinions or informal discussions and should aim for an equilibrium between thoroughness and conciseness. It is also crucial that your minutes are recorded in a formal manner, and that you have a system in place to secure the storage of all documents, including governing documents, financial reports, and more. This will eliminate confusion and help improve accountability between meetings.
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