Maintaining accurate records can help you track the condition of your business. You won’t be able to easily spot patterns, calculate ratios or make future decisions without them. These records are also needed to support your financial statements, as well as when filing tax returns. These include income (profit and loss) statements as well as balance sheets.

Most states have departments of corporation or secretary of state offices that require companies to file an official declaration of ownership. Many have these documents on the internet. You can search for these records by company name, and often the websites will provide an inventory of officers or directors, addresses and other information regarding the company. Certain private companies or firms publish directories of businesses. They may include the headquarters city or the city where the company is registered. They usually include contact information, as well as the principal officer or directors of the company and a short description on the type of business in which the company is involved.

Many cities require any person who wishes to conduct business in their city to register. These documents are available online. Some counties also keep fake business name indexes where the top partners or officers of a partnership could be listed with their addresses. Certain states have a master index of all business names that are fictitious and some counties and the secretary of the state department or the corporation department have put these online.

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